Part Time Legal Assistant

Company Description

Martin & Cukjati, LLP is a full-service San Antonio law firm representing individuals and businesses in a wide range of matters, including civil and commercial litigation, personal injury, business law, construction law, and civil appeals.

As a small firm handling a diverse caseload, our team works closely together across practice areas and at every stage of a matter. We value professionalism, integrity, attention to detail, teamwork, and excellent client service.

Role Description

We are seeking an experienced, dependable, and highly organized Part-Time Legal Assistant to join our San Antonio office as soon as possible.

This position is being filled in anticipation of our current Litigation Paralegal/Office Manager's upcoming maternity leave. The selected candidate will train directly alongside our current paralegal to become familiar with the firm's cases, procedures, systems, and daily operations before providing coverage during her absence.

The role will primarily focus on pre-litigation case support, client communication, intake coordination, and general administrative and office responsibilities, with some assistance on litigation-related matters as needed. We are looking for someone who is proactive, detail-oriented, comfortable managing multiple responsibilities, and able to work independently in a busy legal office.

This position is primarily intended to provide maternity leave coverage. While the position is temporary in nature, we are open to the possibility of retaining the right candidate on a permanent, part-time basis following her return, depending on the firm's needs and the candidate's performance. However, continued employment beyond the maternity leave period is not guaranteed.

Prior experience working in the legal field or legal assistant position is strongly preferred. 

Key Responsibilities

Client Intake & Pre-Litigation Support

• Handle incoming referrals and prospective client inquiries, gather initial case information, and coordinate new client intakes.
• Answer incoming telephone calls, screen inquiries, take detailed messages, and direct calls to the appropriate attorney or staff member.
• Assist with opening new client files, preparing intake documents, and maintaining organized case records.
• Request, obtain, and follow up on medical records, billing records, and other case-related documentation.
• Assist with coordinating and tracking client medical treatment, including communicating with clients regarding treatment status, appointments, and referrals as directed by the attorneys.
• Maintain regular communication with clients to obtain updates, request outstanding information, and ensure case files remain current.
• Assist with organizing and maintaining pre-litigation files, records, and supporting documentation.

Litigation & Case Support

• Assist with preparing, formatting, proofreading, and organizing basic legal documents, correspondence, and pleadings.
• Contact clients to obtain information and answers needed for discovery requests, including interrogatories and requests for production.
• Assist with collecting, organizing, and maintaining documents and information responsive to discovery.
• Assist with electronic court filings, service, and other litigation-related administrative tasks as needed.
• Help maintain case calendars, track deadlines, and coordinate meetings, hearings, and depositions.
• Provide general case support to attorneys and the firm's litigation paralegal.

Administrative & Office Support

• Serve as a point of contact for incoming calls, client inquiries, and general office communications.
• Maintain electronic and physical files, update case management systems, and ensure accurate recordkeeping.
• Assist with scheduling appointments, coordinating meetings, and managing office calendars.
• Prepare correspondence, scan and organize documents, and handle general clerical duties.
• Communicate with clients, medical providers, courts, opposing counsel, and other third parties as needed.
• Assist with general office operations and other administrative tasks to support the attorneys and staff.

Qualifications

Required:

• Prior experience working in the legal field or legal assistant position.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills, including professional telephone etiquette.
• Experience communicating directly with clients and handling confidential information.
• Proficiency in Microsoft Office, including Word, Outlook, and Excel.
• Ability to manage multiple responsibilities, prioritize tasks, and work independently with minimal supervision.
• Dependable, professional, and comfortable working in a small, collaborative office environment.
• Availability to begin promptly and complete training before the maternity leave period.

Preferred:

• Experience in personal injury and/or civil litigation.
• Familiarity with pre-litigation case management, medical records requests, and client intake procedures.
• Bilingual proficiency in English and Spanish strongly preferred, particularly the ability to communicate comfortably and professionally with Spanish-speaking clients.
• Experience with legal case management software and electronic filing systems.
• Familiarity with discovery procedures and general Texas litigation practices.

Position Details

• Position Type: Part-time, temporary maternity leave coverage
• Location: San Antonio, Texas (on-site)
• Start Date: As soon as possible to allow sufficient time for training
• Long-Term Opportunity: Possible continued part-time employment based on the firm's needs; not guaranteed
• Compensation: Commensurate with experience

How to Apply

Interested candidates should submit their resume, including relevant law firm experience and availability to begin. Email [email protected]